Important Information and Tips for Clubs
Below is a wide variety of resources and tips to help with all aspects of running a club, including programming events, budgeting, leadership, using orgsync, and receiving funding. All these files can also be accessed by clicking "Files" on your club Orgsync page as well as by scrolling down. While the AS Club Coordinator is always happy to answer any questions, a quick look through this list might save you a trip to the AS Club Hub!
Check out our all-encompassing AS Club Handbook!
AS Club Constitution Template
All clubs are required to have a club constitutuion uploaded on the club orgsync page. Here you can find a template to help you create your own constitution and brainstorm what your constitution should have.
Showing a Movie
So you want to show a movie? Click here for tips about showing a movie and copyright policies you need to know before you get started!
Publicity and T-Shirts
Want to order shirts for your Associated Students club or office? All t-shirt orders must be made through the AS Publicity Center and these tips will take you step by step through the process.
These are the only boards on campus on which you can post fliers and posters without getting them distributed through the Publicity Center.
Finance and Budgeting
This is a simple tool to help keep track of expenses and revenue when planning your event.
This visual tipsheet shows you how to complete each section of the WR form, which is the new way of spending funds from your club account. The WR is found in the Treasury tool inside your club's OrgSync portal. If your club Budget Authority needs help accessing the tool, contact the Club Hub staff for assistance.
If you are purchasing food, beverages, and related production costs with Associated Students funds in relation to events and activities, check out our AS Hospitality tips!
All clubs need to renew every year to be a recognized club for the following year and notify the AS Club Activities Office of new officers and contact information. The above file shows step by step how to renew your club.
OrgSync has developed a process that serves the needs of both students and campus administrators. Students are able to effectively manage their own personal involvement on campus, refl ect on their experiences, and create co-curricular records to
showcase their involvement. Click on the form above to find out more.
From start to finish, this file covers all aspects of a successful event and helps keep you on track to get everything finished on time.
The key to any successful event is great organization! The below files will help guide you towards a great event. To get started, check out this file above on successful program planning to help you develop the goals of your program, create a solid plan, coordinate your event, and conduct post evaulation.
Complete an initial draft of this form to be shared with your advisor or the Student Activities Advisor (Casey.Hayden@wwu.edu) if your event has significant risk factors of any type: physical, financial, facilities, emotional, or reputational. An advisor will meet with you to discuss ways to mitigate those risks and create a finalized version of this form.
If you are co-sponsoring an event with another club or organization, check out the file here! The purpose of this agreement is to serve as a framework for the development of an effective working relationship between Associated Students organizations and other campus organizations. This form does not constitute a contractual agreement, but serves to formalize the responsibilities of those parties entering into a co-sponsorship relationship
After your event is over, make sure you use one of our event evaluation forms to reflect on what went well and what can be improved upon so that the next event is even better!
Running a club is not just about following policy and procedure. These files have great tips and suggestions about how to be a positive club leader, accomplish your goals, and make your events, meetings, and club in general a success!